About Us

Girls Time Out Young Women's Support Service Inc. is a dedicated organisation committed to providing comprehensive support and services to young women in our community. We are passionate about empowering young women, fostering their personal development, and creating a safe, inclusive environment where they can thrive. Our mission is to offer vital resources, mentorship and guidance to help young women navigate life's challenges and reach their full potential. We pride ourselves on our values of Respect, Empathy, Integrity and community engagement.

About the Role

We are seeking a full-time Administration Officer to join the Girls Time Out Young Women's Support Service Inc. team in North Rockhampton. This is a pivotal position that will provide essential administrative and clerical support to our organisation, ensuring the smooth and efficient operation of our day-to-day functions. The Administration Officer will play a key role in supporting our mission by managing administrative tasks, coordinating organisational activities, and maintaining our systems and processes. This role is integral to ensuring that our team can focus on delivering high-quality support services to the young women we serve.

Key Responsibilities

1. Managing general office administration including filing, data entry, scheduling and document management

2. Providing secretarial support including answering phone enquiries, greeting visitors and responding to correspondence

3. Organising and coordinating meetings, events and appointments for staff and service users

4. Maintaining accurate records and databases, ensuring compliance with relevant privacy and confidentiality requirements

5. Assisting with the preparation and distribution of reports, newsletters and other communications

6. Managing office supplies and equipment, ensuring inventory is maintained at appropriate levels

7. Supporting the coordination of programmes and activities offered by the organisation

8. Processing invoices, receipts and other financial documentation as required

9. Providing administrative support to management and programme staff as needed

10. Contributing to the maintenance of a welcoming and professional office environment

What We're Looking For

1. Certificate III or IV in Business Administration, or equivalent qualification or demonstrated experience in administration

2. Proven experience in a general administrative or office support role within a community services, not-for-profit or similar environment

3. Strong organisational and time management skills with the ability to manage multiple tasks and priorities effectively

4. Excellent written and verbal communication skills, with the ability to communicate professionally with diverse stakeholders

5. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with database management systems

6. Attention to detail and accuracy in data entry and record keeping

7. Ability to maintain confidentiality and work with sensitive information in accordance with privacy legislation

8. Strong customer service orientation and commitment to supporting young women with compassion and respect

9. Flexibility, adaptability and a willingness to support the wider team and contribute to organisational goals

10. A Positive Notice Blue Card is essential and a current National Police Clearance

11. Experience with not-for-profit or community sector administration is highly desirable

What We Offer

We offer a rewarding opportunity to work within a supportive and passionate team dedicated to making a real difference in young women's lives. The benefits of working with Girls Time Out Young Women's Support Service Inc. include:

1. Full-time or Part-time employment with competitive remuneration commensurate with experience and qualifications

2. A collaborative and inclusive workplace culture that values teamwork, respect and mutual support

3. Opportunities for professional development and training to enhance your skills and career progression

4. Access to employee assistance programs and support services to promote your wellbeing

5. The chance to work with a mission-driven organisation that creates meaningful impact in the community

6. A supportive management team committed to fostering a positive work environment

7. Flexible working arrangements where appropriate to support work-life balance

Apply Now

If you are interested in joining our team and supporting our mission to empower young women, we would like to hear from you. Please submit your resume, cover letter and details of two referees to adm••@girlstimeout.com.au. We welcome applications from all members of the community and are committed to creating an inclusive recruitment process. Applications close 23rd June 2026